Here Is What You Need to Know About Microsoft Teams

 

Dependence on digital tools and software to boost business and management at workplace is now inevitable. Microsoft has been the most promising organization to deliver revolutionary products. It has been globally active to provide products that optimize ease of access. These products ensure ease of communication and collaboration though networks, organizations and even at homes. It launched Microsoft Office 365 which was a huge success with companies wanting to empower employees and increase their productivity and now Microsoft has launched Microsoft Teams which is an expansion on the existing features of Microsoft Office 365. Read more about Microsoft Office 365 here.

 

People in a team holding hands
Team Management

What is Microsoft Teams?

It is a chat based work space in Microsoft Office 365. The application allows you to create and manage teams in virtual space as if it all were happening in your own office. It brings context to the work experience of organizations by assimilating all components of work force i.e. people, conversations, and shared content into a single space. Read more about Microsoft Teams here.

Microsoft Teams is doing its best to provide which has been the goal of Microsoft and its competitors i.e. unified communication solution in a single client. With Microsoft Teams out in the market, that goal seems nearer than ever before. See a demo and feel the difference and improvement on already existing options for yourself here.

Key Features

A person unlocking the world of features with an application
Key features around the application

 

  • Imagine calls in an innovative way. The application automatically imports contacts form skype for business in addition to that, it saves the history of all conversations with every contact on a list.
  • Provides enhanced accessibility. The voice mail is transcribed improving ease of use and efficiency.
  • Appear smart before a meeting as Microsoft Teams imports all files, shared with a contact, into the meeting by default before the meeting starts.
  • Save time with Microsoft Teams outlook add in which suggests an appropriate time for the meeting when all members of the team are available. Any member can hop in and out of the meeting as they would in office.
  • Breaking the barriers in communication by providing the option of dial in participation from meeting members in case internet is not available.
  • Provides optimum efficiency with all recorded meetings available in closed caption and transcription.
  • Ensures ease of access with smart search tool. Search any specific word within a meeting and you’ll be taking to that point in time in the meeting.
  • Microsoft teams takes the management to a whole new level with Microsoft Teams as now you can create a team, add members to a team, add channels and connectors to the existing teams, and maintain multiple teams.
  • Enhanced visual experience as now you can see the progress and activities of all teams in real time in the notifications.

Here is a demonstration on how calling and meeting on Microsoft Teams is a whole new experience and here is an explanation on how to add and manage teams in Microsoft Teams.

Availability of Microsoft Teams

On March 14, 2017 Microsoft Teams was launched for general availability in 181 countries and 19 languages on Windows, Mac, Android, iOS and web apps. The intended purpose of the launch was for business only clients excluding any consumer version or free trial subscription.

Why do you Need Microsoft Teams?

Business cannot work in isolation to the environment in which it exists. Superstructures of change in the modern world are shaping large and small businesses. Now employees working at any organization are widely diverse. They are ethnically heterogeneous, diverse in age groups, globally distributed. Furthermore, they are aware of the world more than ever before. Thanks to the internet and social media. Diversity in workforce and global forces of change now demand new tools of collaboration to be implemented at workplace.

A pie chart showing the increase in diversity of work force
Diversity in work force

Today’s workplace is just not an office. Gone are the days when people followed and repeat a routine until they are bored out of their minds. Now organizations want to motivate their employees by empowering them. Microsoft has been introducing tools which make employee’s work experience a whole lot meaningful. Tools developed by Microsoft have been helping organizations to optimize employee performance and increase productivity.

 

Empowering employees at work place has proven to show increase in employee performance and hence productivity according to a research published by Universal Research Group. See the published results here

 

Why Microsoft Teams has an Edge Over the Other Available Options?

The other products available with similar features are Skype for business and Slack. Microsoft Teams stands out on its own. Providing what is the goal of all its competitors i.e. unified communication solution with only one client. One client that provides context to all conversations, meetings and content shared by employees in an organization.

Skype for business provides integration to different applications such as calling, conferencing, video interoperability between different platforms, Outlook and Share Point. Microsoft teams has eliminated the need for integration to too many apps. Most office applications are built with in the Microsoft Teams. Read more here.`

It performs automated transfer of information from Skype for business. Eliminating the need to hop around multiple windows. It helps avoid confusion while working. Now all you need to perform a business task is put together in one place. It is bringing to the table what this millennium is all about i.e. context.

Microsoft Teams Vs Skype for Business

 

Features Skype for Business Microsoft Teams
Instant Messaging  ✔
Presence
Thread Chat
Voice Call
Video Call
Group Meetings
Scheduled Meetings
Broadcast Meetings
Mobile Platform
PSTN Calling
PSTN Dialing
Video Interoperability
Meeting Room System
Office (Share Point, Outlook, Office Online) Integration
Client Software Single Function Multi Function
Access to Planner
Access to Files/Share Point
Access to One Note
Office 365 Group Connectors

Microsoft teams has eliminated the need for too many integrations and extensions to multiple applications and is bringing to the table what this millennium is all about i.e. context.

 

Slack is another application currently in use for communication and collaboration at workplace. Slack is a massaging app for business organizations which assembles all conversations and files of a team into one place. Microsoft Teams is doing its best to replace slack with its features of threaded conversations, deep integration with the Office 365 and a user interface much like slack. But Slack is fighting back. In an open letter to Microsoft they announced that slack is here to stay. Read about it here.

Microsoft Teams Vs Slacks

 

Features Slack Microsoft Teams
Channels/Groups Manages team conversation by making a channel. Every member of the team has a view of the channel. Channel can be a project or a meeting Same functions and features
Private (Channels/Groups) Secures sensitive data by making private channels. Only authorized team members can access that data. Same functions and features
Direct Messaging Send your team members direct message with complete privacy and security. Same functions and features
Files (Drag, Drop and Share) All PDFs, spreadsheets, documents and files can be directly unloaded into slack and shared with whomever you want Same functions and features
One Drive Does not support Microsoft One Drive Capability of supporting one drive
Integration and Applications Extensive integration with other apps is available for consumer use Same functions and features

How It Can Give Leverage to Your Business?

Image showing business grwoth with happy employees
Employee empowerment and business growth

Are you a dreamer? Have you thought about taking your business to a new world? Have you imagined a world where collaboration and communication in virtual space feels real? As real as it were happening in your own office before your very eyes. If you want to be the part of an experience so interactive and tangible that you can feel your business ideas blooming into reality then, Microsoft Teams is for you. Read hear how Microsoft teams can boost your business.

How Can You Subscribe?

For now, Microsoft Teams is only available within the Microsoft Office 365. Here is a comparison of all Office 365 plans subscription. For further details of all subscription plans click here.

Pricing details of Office 365 subscription packages details
Office 365 subscription packages details

 

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Author: Ayesha Urooj
<p>Sales executive at communication square. M.Phil Governance and Public Policy. Masters in History. Fitness freak and addicted to music.</p>