What’s the hype about Microsoft OneDrive?

Share files with onedrive for business
What’s the hype about Microsoft OneDrive? Communication Square 08:31
(Last Updated On: January 23, 2019)

Microsoft’s OneDrive is one of the leading cloud storage service platforms on the market and an obvious choice for both businesses and users who employ Microsoft Office packages such as Word and Excel on a regular basis. Its one of the best online storage serves for your organization.

Onedrive features

Free storage

OneDrive offers users 5GB of free storage space as well as the chance to earn extra free storage space. Microsoft has introduced a referral incentive where users gain extra storage for every friend that signs up to an account through them. Additional storage is also offered if users link OneDrive servers to their mobile phone’s camera so that it automatically backs up their photos online.

Only Download the Files You Need with OneDrive

Device storage is a precious commodity that most users are hesitant to give up. In the past, OneDrive would ask you jeopardize “my precious” device storage, as accessing a single file required you to download your entire OneDrive library.

Depending on the size of your OneDrive library this could have a significant impact on your device’s storage; eating up valuable storage space and potentially slowing down your device. Thankfully, Microsoft has addressed this issue with a new functionality with the ability to download a single file from OneDrive as needed, without having to download your whole library.

Access your files from anywhere

By having a copy of your files available on the Internet, all you need is your Microsoft Account login name and your password to access them from anywhere – on any device. As long as you have an Internet connection and a device with a browser you are good to go. Imagine that you are visiting a customer to do a presentation, but your computer doesn’t start. No need to worry, just borrow a computer from anyone in the room, open up a web browser and log in to your OneDrive account. Now you can access the presentation from there! Online backup storage is available from anywhere and anytime.

Share files with OneDrive Business whomever you want – whenever you want

OneDrive makes it really easy to share documents, pictures and videos with others – on your terms. You decide who can access, view or edit the files. At any point in time, you can revoke access by turning off the sharing. However, if you want to share pictures from your mobile phone with your family or share documents with vendors; you just need to select the folder and click “Share” and enter the email address of the person(s) you want to share with. There is no hassle for the people you want to share with, they only need to have the sharing link to access the files (unless you want to increase security by requiring them to log in with a Microsoft account).

Free access to Office Online

Another huge benefit of using OneDrive is that you get access to Office Online, on any device. This means that you can use web-based versions of Excel, Word, PowerPoint, OneNote and Outlook without paying for a license. The online versions are extremely rich in functionality and most of the editing you need to accomplish can be done through the browser. It also enables you to share and collaborate on documents in real-time with other people who might (or might not have) Microsoft Office.

Document Scanning to OneDrive

With document scanning it’s easy to create digital copies of paper documents, receipts, business cards or whiteboard notes, for example. All you need is a mobile device; simply scan the hard copy in question using your device’s camera. What’s more, multiple pages or documents can be scanned into a single, shareable PDF, making it easy to compile important information and stay organized.

Close collaboration with Office

 As a Microsoft platform, OneDrive works closely with Microsoft Office apps, such as Word or PowerPoint – when you launch one of these applications, you’ll see a list of recent documents, including those saved to OneDrive. If you have an Office 365 subscription and open a document saved in OneDrive, you can collaborate with it in real-time with other people.

Conclusion

In today’s world where such a big part of our lives is digital, you owe it to yourself to have a proper backup of your data. Often, the backup of your work files are taken care of by your organization, but what about all your private documents and pictures? In order for backups to be really effective, the process needs to be seamless and automatic. There should be no extra effort on your part to keep your files backed up. Setting up Microsoft OneDrive migration takes a bit of effort initially when you need to set up your account, download the application and synchronize your files to OneDrive. But once that is done, the backup of your files is automatic. So do yourself a favor and make sure your data is properly backed up – don’t wait until it’s too late!

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Communication Square
Communication Square
Communication Square is a privately–owned company that specializes in implementing Microsoft Cloud Solutions. We foster your communication needs through a secure, centralized and integrated system for better efficiency.

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