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February 3, 2023
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Comparison of Microsoft 365 Business Plans

Ever lost an important document or forgotten to take it with you when it was due the same day? Ever had to wait on your colleague's email response? If yes, then you must know the frustration that comes with the traditional ways of working. Many small and medium businesses are still operating like that. The main reason is that it seems daunting for them to initiate such a significant transition.

But with the introduction of remote work and advancement in work technologies, increased businesses are shifting to cloud-based solutions. Moving to the cloud is critical if you want to collaborate with your clients and partners in today's fast-paced world. And if you're one of those business owners who are still in the process of deciding, we've done the research for you!

If you're short of time and prefer video content, we've got you covered! Watch our latest YouTube video. But if you prefer to read, we also have a detailed blog post for you to dive into.

This blog will compare Microsoft 365 Business plan for small and medium businesses. Over the years, Microsoft has perfected its cloud technologies to help businesses of all sizes with their growth and efficient work practices. Microsoft offers products and tools that not only provide various productivity solutions but also come with enterprise-level security across all your devices. Should you wish to explore how the Microsoft 365 Business plans compare to Microsoft Enterprise plans, we have a blog that presents a detailed comparison of Microsoft 365 Business plans vs. Microsoft Enterprise plans.

Microsoft 365 business plans

Microsoft 365 Suite for Business

Microsoft 365 business plan is a suite of productivity and collaboration tools that can bring a range of benefits to businesses of all sizes. Some of the key benefits include:

  1. Improved productivity: Microsoft 365 offers a range of tools, such as the Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and cloud storage (OneDrive and SharePoint), that can help businesses to create, share, and collaborate on documents and share files with ease.
  2. Better communication and collaboration: Microsoft 365 is a productivity cloud that includes communication and collaboration tools such as Teams, Skype, and email, which can help businesses to stay connected and work together more effectively, whether they are working in the same office or remotely.
  3. Enhanced security and compliance: Microsoft 365 include advanced security and compliance features such as Advanced Threat Protection, Azure Active Directory, and Cloud App Security, which can help businesses to protect sensitive data and comply with industry regulations.
  4. Mobile device management: With Microsoft 365 business plan, businesses can manage and secure mobile devices, ensuring that employees can access the tools and resources they need from anywhere, at any time.
  5. Cost savings: By using a subscription-based model, businesses can save money on software costs and avoid the need for expensive upgrades.
  6. Scalability: Microsoft 365 is a flexible solution that can scale to meet the needs of businesses of any size, allowing them to add or remove users as needed.
  7. Continuous updates: Microsoft 365 is regularly updated with new Microsoft 365 features and security updates, ensuring that businesses always have access to the latest tools and capabilities.

All Microsoft 365 Business Plans

The Microsoft 365 Business suite has three individual plans, including:

  1. Microsoft 365 Business Basic
  2. Microsoft 365 Business Standard
  3. Microsoft 365 Business Premium

Microsoft 365 Business Basic

Microsoft 365 Business Basic is preferable for startups. It comes with the basic set of tools and applications required by a small number of users. This plan includes 1 TB of cloud storage per user and supports a maximum of three hundred users. It also includes web and mobile app versions of Office apps, including Microsoft Teams for communication, and SharePoint for collaborating on documents. In addition, you also get access to a User Business-Class Email with a custom domain and standard security and protection capabilities. The Basic plan is a cost-effective solution for small businesses, providing access to the core productivity and collaboration tools at a lower cost compared to other plans.

Microsoft 365 Business Standard

The Microsoft 365 Standard plan is designed for small to medium-sized businesses that want to take advantage of a more comprehensive set of productivity and collaboration tools. This plan has all the benefits included in the M365 Business Basic plan along with additional tools and features. Additionally, it includes installable desktop apps of Word, Excel, and PowerPoint (along with web and mobile versions of Office 365 apps), and access to database and data visualization.

Microsoft 365 Business Premium

Microsoft 365 Business plan premium is suitable for larger businesses with up to three hundred users and offers advanced security options. In addition to all the tools and features available in M365 Business Standard, Business Premium 365 also includes device management, control access to company data, and cyber threat protection. You will get access to Microsoft Intune, and Azure Information Protection for privacy controls. You can restrict the copying and saving of company information to unauthorized apps and locations with app protection for Office mobile apps.

Microsoft 365 Business Premium Features:

The Microsoft 365 Business Premium license provides businesses access to a comprehensive set of productivity tools and services. One of the key Microsoft 365 Business Premium features is access to popular applications such as Microsoft Word, Excel, and PowerPoint, as well as Exchange for email and calendar, and SharePoint for team collaboration and content management. Additionally, the license provides users with access to Microsoft Teams, which allows for seamless communication and collaboration both internally and with external partners.

Microsoft 365 Business Premium Pricing: 

When it comes to Microsoft 365 Business plan Premium pricing, the cost of the license depends on the number of users and the length of the subscription. The license can be purchased on a monthly or annual basis, and discounts are often available for multi-year commitments. The Microsoft 365 Business plan Premium price is designed to be affordable for small and medium-sized businesses, making it excellent value for organizations looking to improve their productivity and collaboration.

Microsoft 365 Business Premium Security: 

The Microsoft 365 Business plan Premium cost is offset by the features and benefits it provides to businesses. One of the key Microsoft 365 Business plan Premium features is the ability to access productivity tools and services from anywhere, on any device. The license also includes robust security features, such as Advanced Threat Protection and device management, which help protect businesses from cyber threats and data loss. The Microsoft Business Premium cost also includes regular software updates, ensuring that businesses always have access to the latest versions of the productivity tools they need. Overall, the M365 Business Premium cost is a small investment that can provide significant benefits to businesses, helping them to be more productive, secure, and competitive.

High-level Comparison of the Microsoft 365 Business Plan

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Microsoft 365 Business Basic

Microsoft 365 Business Standard

Microsoft Business Premium

Price

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Base price per user per month $USD (with annual commitment)

$6.00

$12.50

$22.00

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Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user

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Multilingual user interface for Office applications

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Office Mobile Apps – Create/edit rights for commercial use of Office Mobile apps

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Office Online – Create/edit rights for online versions of core Office apps

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Office 365 for Mac

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Office 365 Groups

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Access to equivalent on-premise servers (Exchange, SharePoint etc.)

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Legal compliance & archiving needs for email – archiving, eDiscovery, mailbox hold

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Shared computer activation

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Plan 1

Plan 1

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Plan 1 (50 GB)

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Plan 1 (50 GB)

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1TB

1TB

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Social Networking Apps - M365 Business Premium vs Enterprise

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Yammer Enterprise

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Productivity Apps

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Microsoft Forms

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Microsoft Graph API

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Microsoft Planner

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Microsoft PowerApps

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To-Do

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Analytics

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Microsoft Threat Protection

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Microsoft Defender for Office 365 formerly known as Office 365 ATP

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Plan 1

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Microsoft Defender for Endpoint formerly known as Windows Defender ATP

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Microsoft Defender for Identity formerly known as Azure ATP

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Microsoft Advance Threat Analytics (ATA)

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Office 365 Threat Intelligence

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Windows Defender Antivirus and its Configuration

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Device Guard

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Security Management

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Secure Score

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Device Management

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Windows AutoPilot

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Information Protection - M365 Business Premium vs Enterprise

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Office 365 Cloud App Security

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Plan 1

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Windows Information Protection

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Data Loss Prevention

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BitLocker and BitLocker To Go

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Identity and Access Management

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Windows Hello for Business

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Credential Guard

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Azure Active Directory Premium

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Plan 1

Compliance

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Ready to Make a Decision?

In conclusion, Microsoft 365 business plan offer a range of intelligent cloud services and features that can help businesses to improve productivity, protect sensitive data, and stay connected with their teams. From Office Suite and cloud storage to communication and collaboration tools, these plans are designed to meet the needs of businesses of all sizes.

When choosing a Microsoft 365 business plan, it's important to consider the specific needs of your business and the features that will be most beneficial to you. And if you are looking for a service provider to help you set up and manage your Microsoft 365 business plan, Communication Square can be a great fit for you. Contact Communication Square today to learn more about how they can help your business to thrive with Microsoft 365.

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Last Updated 4 months ago

About the Author

Fasiha is a tech enthusiast who possesses a passion for all things technology. She also enjoys indulging in reading and writing as a form of self-expression and personal fulfillment.

Fasiha Fajar

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