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January 1, 2021

Work Smarter with Office 365 MyAnalytics

Let’s face it, we all sometimes wonder how much time you spend in meetings, reading or writing emails, or performing other work-related tasks on a daily basis. It would be so much easier to keep track of your productivity and work smarter, right? However, whatever we do to try and work smarter and be more productive, we can’t always bring our A game.


As luck would have it, Microsoft 365 has an amazing feature called MyAnalytics. This feature helps keep you focused on the most important tasks at hand by providing personalized insights about how you spend your time at work. It gives you data-driven insights and helps you stay focused, manage your network and work smarter.


What is MyAnalytics?

Microsoft MyAnalytics, formerly known as Delve Analytics, is an application designed by Microsoft to help employees and their employers gain insight into how workers spend their time, with the goal to optimize daily tasks and make them more effectual. Its a part of the Office 365 cloud-based suite of productivity applications. This application can track data such as the time spent in meetings, time spent sharing emails, and time spent working late.

MyAnalytics actually, is not new – it has just been buried within the Delve application. When you click the icon for My Analytics on your dashboard, it will take you to Delve, while the MyAnalytics option is in the sidebar on the right. Microsoft has just made the setting more visible and easier to access.


What is delve in office 365?

Delve was a file hub, collaboration space and enterprise social network built using the Microsoft Graph and included in Microsoft 365. At the Ignite conference in 2016, Microsoft announced that they were renaming “Delve Analytics” to “MyAnalytics.” Delve Analytics was then broken down into Delve and MyAnalytics.

Microsoft introduced Delve in 2014. Watch this small intro to familiarize yourself with Delve. 


Delve is an experience within Microsoft 365 that surfaces relevant content and insights tailored to each person. It is powered by the Office Graph, an intelligent fabric that applies machine learning to map the connections between people, content and interactions that occur across Microsoft 365.

Delve plays an important role by unlocking the valuable knowledge held by each individual in an organization and makes it easy for people to discover and build upon the work and expertise of others.

With easy search and discovery capabilities of Delve, you can learn a lot about a coworker before a meeting, keep up on your new assignments, and stay in the loop on the latest updates from your team. Delve brings the right information to you proactively, saving you the time you used to spend riffling through email threads, asking around or looking for documents. With this, you can discover what you need right when you need it.

Here are some features of Delve that you might be interested in.


Features & Benefits of MyAnalytics

Explore your work patterns with MyAnalytics and learn ways to work smarter by improving your focus, wellbeing, network, and collaboration. It offers a range of features such as:

  • Get personal productivity insights as you work - Receive AI-powered suggestions in Outlook from MyAnalytics to help you set aside focus time before your week fills up with meetings, stay on top of tasks and emails, and follow up with important people.
  • Improve your work patterns - Understand and improve your work patterns—gaining uninterrupted time to focus, being able to disconnect and recharge, and networking and collaborating effectively—with help from the MyAnalytics dashboard and weekly email digest.
  • Privacy by design - Only you can view personal data and insights based on work patterns in emails, meetings, calls, and chats. 

Benefits include:

  • Improved relationships - Increase your collaboration time, improve your team meetings, and grow your network.
  • Get more focus time - Find more time to eliminate distractions, stop multi-tasking, and focus on your core priorities. 
  • Improve your work-life balance - Improve your quiet days and reduce the time you spend working for better work-life balance and overall wellbeing.


A Walk-through of The MyAnalytics Dashboard

If you enjoy being productive and balanced, the new experience is one that you would enjoy. The personalized dashboard provides valuable insights into how to increase focus, achieve work-life balance, and improve your work relationships and team collaboration.


The Dashboard

Go to myanalytics.microsoft.com to open your personal MyAnalytics dashboard.

So, the dashboard opens to the Home page that presents the statistics about my work patterns over the past month. This includes my focus and collaboration time, the number of days that I was able to disconnect from work, and how effectively I have been networking with my coworkers.

Work Smarter with Office 365 MyAnalytics

Focus

The Focus hours section helped me understand whether I have enough time for uninterrupted individual work and provides tips on how to protect my calendar and manage distractions. The insights on the page are basically based on my recent activity in Office 365. When I select View Suggestions, it produces ideas about how I can improve my current work pattern, for instance, booking focus time in my calendar and muting notifications when I’m trying to concentrate.

Work Smarter with Office 365 MyAnalytics


Wellbeing

The Wellbeing section shows how well I'm disconnecting from work during my time off and suggests ways to reduce stress and burnout. The Quiet days measure the number of days where I didn't have any significant collaboration outside of my work hours. This collaboration includes sending and reading email messages, responding to chats, or attending calls and meetings in more than a one-hour period outside of my working hours. Weekends are considered all-day quiet email hours and are included in the Quiet day's calculation because they are opportunities to recharge from work for a full day. This section also provides you with wellbeing tips.

For instance, If my work schedule is set from 10 AM to 6 PM, Monday through Friday, and I participate in meetings, emails, chats, or calls after 6 on Monday, or on a weekend, Monday (or the weekend day) won't count as a quiet day.

Work Smarter with Office 365 MyAnalytics


Network

The Network section showed information about my relationships with the people in my network, based on my work activities over the past year. It also gave me suggestions on how to improve connections with my most important contacts, such as my manager. The insights on the Network page are based on my recent activity at work. When I select “View Suggestions,” it gives me ideas about how I might want to change or improve my current network pattern.

Work Smarter with Office 365 MyAnalytics


Collaboration

So the Collaboration tab helps you reflect on how effectively you spend your time in meetings, email, chats, and calls. The Weekly average section, moreover, measures a percentage of my work week based on the activity within my set working hours as configured in Outlook. It will also display and rate your top Collaborators, and active collaborators.

Work Smarter with Office 365 MyAnalytics


Productivity Insights

Office 365 MyAnalytics gives you insight into emails, your work patterns around focus, network, wellbeing, and collaboration over the past four weeks. These insights also show observations and trends of your most recent work habits based on your Office 365 data. These insights are visible on your dashboard home page as well as on the specific outcome pages. When you click on “View Suggestions,” you would see research-based recommendations on how to improve your work patterns. It will also show you your meeting hours.

Work Smarter with Office 365 MyAnalytics

How To Turn Off MyAnalytics

All Microsoft users can use the MyAnalytics dashboard to opt-out. When you opt out the following changes would occur:

  • You will no longer be able to access MyAnalytics, including your personal dashboard and Insights Outlook add-in.
  • You will stop receiving inline suggestions and weekly digests.
  • Your email activity will not be included in other users' email open rates.


Accessing MyAnalytics from Outlook

The add-on in Exchange online is an automatic installation that comes with the purchase of a plan. When you open MyAnalytics, you should be able to see an "Insights" icon on the top right on the Home ribbon in Outlook. By choosing the icon, you can see insights for emails, after hours work, an option to add contacts, an option to book focus time, set task reminders and an option to see a list of shared OneDrive and SharePoint documents.

Work Smarter with Office 365 MyAnalytics


Removing the MyAnalytics 'Insights' icon from Outlook

At any time you will, you can choose to opt-out of it as a whole or choose to opt-out of it in segmented parts. You would still have the option to opt back in at a later date. To remove the insights icon, and therefore the Outlook add-on, you would need to open your dashboard and select the settings icon located on the top right of the page. Select settings under MyAnalytics, then click "Insights Outlook add-in." From here, you should be able to turn the MyAnalytics add-in option off.

Work Smarter with Office 365 MyAnalytics

Configuration

Once you or your IT administrator have assigned licenses to your users, IT will determine how these features will be made available. Office 365 currently offers three options: Opt-In, Opt-out and Excluded. Usually, not all features are provided to all users while in some cases, your company may want to perform a test involving only a subset of users. You can find out in detail about the configuration of MyAnalytics in this article by Microsoft.


A Review on MyAnalytics

As someone who’s all for productivity and would love to keep track of the time I spend doing various tasks at work, I was super hyped to try out the MyAnalytics app myself and I think I just found my new favorite app to keep balance between work and home. It very easy to use and really, who doesn’t like seeing how well they’re doing at work?


NASCAR – Client Review on MyAnalytics

NASCAR moves fast both on and off the track. The NASCAR staff can now take a step back and make sure they're using their most valuable resource - time - as effectively as possible.

Here’s how NASCAR is using MyAnalytics for innovation.


The Shortcomings

One thing that I would call a snag or a downside to both these platforms is that MyAnalytics and Workplace Analytics both focus on email and calendar data but fail to look at other areas of activity within Office 365. The Analysis these two platforms provide only includes the time spent on Skype calls if it is in your calendar. Moreover, it ignores the time composing an article like this one I’m working on in Word, even if I save it on OneDrive for Business or SharePoint. Any collaboration in Teams or Yammer is also outside the current boundary for analysis.

All things considered, its a promising solution that ensures productivity, all the while taking your health in account. The development team has refocused their efforts to deliver more personal insights through the Outlook add-in. Where this add-on used to focus on reporting how quickly recipients read email, now it looks for potential issues like conflicting meetings or unanswered email and flags them to the user. Of course, it is entirely up to you whether you take any note of this advice.


Office 365 MyAnalytics - Pricing

My analytics only comes with an Office 365 Enterprise or Microsoft 365 Enterprise plan.


Microsoft 365 Apps for enterprise

Office 365 E1

Office 365 E3

Office 365 E5


USD $12.00 

user/month

(annual commitment)

USD $8.00

user/month

(annual commitment)

USD $20.00

user/month

(annual commitment)

Visit Microsoft Store to find out which versions of Microsoft 365 are available in your country/region.

Office apps

Included

Partially Included

Included

Included

Email and calendar

Partially Included

Included

Included

Included

Meetings and voice

Partially Included

Partially Included

Partially Included

Included

Social and intranet


Included

Included

Included

Files and content

Partially Included

Included

Included

Included

Task management

Partially Included

Included

Included

Included

Advanced analytics


Partially Included

Partially Included

Included

Device and app management

Included

Partially Included

Included

Included

Identity and access management

Included

Included

Included

Included

Threat protection




Included

Information protection



Partially Included

Included

Advanced Compliance



Partially Included

Included


MyAnalytics vs Workplace Analytics

As discussed in detail, MyAnalytics for Office 365 uses the data from Outlook in order to analyze how many hours you’ve spent in meetings, emailing people, the time you’ve spent actually working, and the time you spend working outside of normal working hours. These insights allow you to prioritize your time and be productive. On the contrary, largely geared towards enterprises, Workplace Analytics operates at a company-wide scale. For instance, you may find out that your 500 employees spend an average of 6 hours a week in meetings, but another one of your department employees spend nearly 14 hours a week in meetings. This insight could help you optimize that department.

You can buy Workplace Analytics as an add-on to Office 365 E3 for $6 per user/month, while with Office 365 E5, it costs $2 per user/month.


Need more information? Book a strategy call with us today to get in touch with one of our finest consultants.

(Last Updated On: April 9, 2021)

Last Updated 2 months ago

About the Author

Rijah is a professional Marketing Executive & content specialist. You may know her from her greatest hits like, "No, I can't just make it go viral." or "No, you can't have everybody as your audience." and "Yes, you're absolutely going to need a copywriter!"

Rijah N. Fawad

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