How is the Microsoft Phone System different from other PBX systems?

The Microsoft Teams Phone System is like a modern version of the old PBX system, but it's in the cloud. It's easy to grow if you need more lines and you don't need a big machine in your office. Plus, if you use Microsoft Teams on your computer or phone, adding the Teams Phone System lets everything work together even better. Microsoft promises it'll work nearly all the time, and there's a backup plan if your internet stops.

Is Microsoft Teams Phone System like Skype for Business?

Yes, it is. Microsoft made Teams to be the new version of Skype for Business. It can do everything Skype did and more. If you used Skype before, you can easily Upgrade from Skype for Business to Microsoft Teams Phone System.

How does the Microsoft Phone System make calls to people outside my company?

You've got choices: You can move your phone numbers to Microsoft and use Microsoft Calling Plans. You can move your numbers to a special Microsoft partner and use Operator Connect. Or, keep using your current phone company with Teams Direct Routing

How much will I have to pay for Microsoft Teams Phone System?

If you're using Office 365, the Teams Phone System Licensing and Pricing explains how it would help save you up to 70% of your License cost because some of the costs are already covered. A Microsoft expert can tell you more about what you'll need and how much it'll cost.

How can Communication Square help me with the Microsoft Phone System?

Communication Square knows a lot about Microsoft stuff. They've won awards for helping big companies and government groups. They'll make sure everything gets set up right and teach you how to use it. If you have problems later, they're there to help 24/7. They even have a special way to handle moving from old systems to the cloud with their PBX to Cloud Migration Case Study.

Can I use the phone numbers I have now?

Yes! You can keep your phone numbers, whether you stay with your current phone company or move to Microsoft.

Can I use extension numbers with Teams Phone?

Yes, you can. With Teams Phone System User Experience, it works a lot like the old office phone systems, so you can have extension numbers if you want.

Does Teams Phone Support Emergency Services?

Yes, location-based emergency calling policy can be setup for your users and for common area devices, which report accurate locations utilizing Dynamic E911.

What is the recommended Call Queue / Contact Center / Reception software with Teams Phone?

Although Microsoft Teams supports all major vendors - Landis, is our recommended third-party provider of a comprehensive Teams Contact Center Solution. The Landis solution has all the core features of a Contact Center and integrates fully with Microsoft Teams. Most importantly, your end-users won’t even notice that it's a separate service.

What kind of phones can I use with the Microsoft Teams Phone System?

Microsoft Teams Phone System works with many different phones made by companies like Poly and Lenovo. There's a long list of Microsoft Teams Certified Devices you can check. It even works with some of the older phones like the ones from Cisco.

Does Teams Phone System have a feature where a recorded voice can guide callers?

Yes, it does. This feature is called Auto Attendants. When someone calls your company, they can hear a recorded voice that guides them to the right person or department. If you want to know more or set it up, you can ask Schedule a Meeting.

Microsoft Data Protection Service

Protect Sensitive Business Data Without Slowing Down Your Teams

If your team shares files in Teams, SharePoint, and email every day, this solution helps you protect confidential data while keeping collaboration smooth.

This is a buy-ready service for organizations that want stronger protection now, not a long consulting cycle. We configure, deploy, and support your rollout so you can move fast with confidence.

Fast onboarding with guided implementation.
Protection policies aligned to your real workflows.
Clear outcomes for leadership and compliance teams.

Buy Now Book Security Strategy Call

Need a different fit? View Identity Security Service

Commercial Snapshot

Clear Pricing, Trusted Delivery, and a Defined Launch Path

Before you buy, you should know the likely investment range, why teams trust this engagement, and what happens right after purchase.

Starting Investment

$1,000

Starting package for core data-protection implementation. Final scope is confirmed during kickoff.

Classification, sharing, and DLP baseline setup.
Implementation workshop with rollout priorities.
Admin handover and optimization checklist.

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Why Teams Trust Communication Square

Microsoft-focused delivery team with enterprise and regulated environment experience.
Structured implementation model used across security and compliance projects.
Outcome-driven approach with practical controls your team can operate.

What Happens After You Buy

Week 1: kickoff, scope alignment, and policy-priority map.
Week 2-3: control implementation, validation, and user-impact checks.
Week 4: operational handover, tuning backlog, and success metrics.

Risk Landscape

Where Businesses Lose Data and Trust

Most losses happen through normal day-to-day work, not just major attacks. One wrong share, weak policy, or unmanaged device can create expensive exposure.

Uncontrolled Data Sprawl

Sensitive files spread quickly across apps and locations. Without guardrails, ownership and protection become unclear.

Accidental Oversharing

Employees share quickly to stay productive, but confidential files can be exposed to the wrong people in seconds.

Hybrid Work Gaps

Remote and mixed-device access creates blind spots when protection is not consistently enforced.

Audit and Client Pressure

Leaders need proof that controls are active, measurable, and reliable during reviews and renewals.

Service Scope

What You Get With This Data Protection Solution

Labeling and Classification Setup

We set up practical labels and policies so your team can classify data correctly without friction.

Data Loss Prevention Rules

We configure protections that reduce risky sharing in email, Teams, SharePoint, and OneDrive.

Retention and Compliance Baseline

You get clear retention guardrails that support governance and reduce legal uncertainty.

Cross-Platform Policy Alignment

We align identity, endpoint, and data controls so your protections work together, not separately.

Offer Snapshot

A Complete Service, Not Just a Tool Setup

You get strategy, implementation, and follow-through in one package so your team sees real business value quickly.

Assessment and Plan

We identify your highest-risk data flows and build a rollout plan matched to your environment.

Implementation and Validation

Our team configures and validates policies so controls are live, tested, and ready for real use.

Enablement and Handover

We provide practical guidance so IT and security teams can operate confidently after launch.

Expected Results

What You Should See After Go-Live

This service is designed to produce visible improvements your leadership team can understand and measure.

Lower exposure from accidental data sharing and weak handling habits.
Faster response when sensitive information is at risk.
Stronger confidence during audits, vendor reviews, and compliance checks.
More secure collaboration without constant user disruption.

Why Buy Now

Every Quarter of Delay Increases Data Exposure

Most organizations wait until after an incident or audit issue. Buying now helps you close key data protection gaps before they become expensive events.

Sensitive files continue to spread across collaboration tools if policies are delayed.
Manual controls fail at scale as teams grow and work faster.
Buying now secures a guided implementation window and faster risk reduction.

Delivery Guarantee

A Practical, Low-Risk Data Protection Engagement

We reduce delivery risk with clear scope, structured execution, and transparent communication from kickoff to handover.

Clear Scope Before Launch

You get a defined plan, priorities, and ownership model before implementation starts.

Weekly Progress Visibility

You always know what is complete, what is next, and where stakeholder decisions are needed.

Operational Handover

Your team receives practical guidance and documentation so improvements remain sustainable.

Common Buyer Questions

Before You Buy Data Protection: Common Questions

If you are comparing options, these are the concerns we hear most and how we handle them.

Will stronger controls frustrate users?

We tune controls to protect high-risk actions while preserving normal collaboration workflows.

Can we implement this without a major internal project?

Yes. We handle the heavy implementation work and keep your internal team focused on key decisions.

Do we need to rip out what we already configured?

No. We optimize existing controls, fix weak spots, and build from your current baseline.

Delivery Model

How We Deliver in 4 Practical Phases

Discover

Assess the current state, business priorities, and delivery constraints before implementation.

Design

Define rollout approach, milestones, and governance checkpoints aligned to measurable outcomes.

Deploy

Implement in phases with stakeholder alignment, change management, and practical validation.

Optimize

Hand over with guidance and a backlog so your team sustains value after launch.

Case Study

Azure Information Protection Deployment for Healthcare Organization

Client Profile: Healthcare organization with strict privacy requirements and a distributed workforce.

Challenge

They needed stronger protection quickly, without disrupting daily care operations.

Solution

We deployed Microsoft protection policies across collaboration channels with a phased adoption model.

Outcome

They reduced risky sharing behavior and improved readiness for compliance reporting.

Why Communication Square

Why Buyers Choose Communication Square

You work with a team that knows Microsoft environments and real-world rollout challenges.
You get one accountable partner for planning, implementation, and operational support.
You receive a structured process that keeps business and technical stakeholders aligned.
You move from planning to live protection faster, with less internal overhead.

Related Resources

About Us

Why Communication Square?

Every Microsoft engagement is different — from migration and security to productivity, automation, and managed operations. Luckily, our team of Microsoft-certified experts is here to help.

We’re a Premier Microsoft Cloud Services & Solutions Partner.
We’ve delivered over 10+ Microsoft Cloud seats.
We’re proud to be a Microsoft Co-Sell Ready Partner.
We’re recognized as a Microsoft Direct CSP (Cloud Solutions Provider).

Our mission: seamless migrations, stronger security, and streamlined operations — empowering your organization with the best of Microsoft.

Microsoft Solutions Partner designations: Digital & App Innovation Azure, Data & AI Azure, Infrastructure Azure, Modern Work, Security

Ready to Protect Your Data and Move Faster?

Purchase the Microsoft Data Protection solution and get expert-led implementation focused on business outcomes, not just technical settings.

Buy Now

Prefer to talk first? Book a strategy call or contact our security team.