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June 5, 2020

Teams Meeting vs Live Event


What are Microsoft Teams Live Events?

Teams live events is an extension of Teams meetings, enabling you to produce events for large online audiences with more control over video, audience interaction, and reporting. Now you can do all this from home!


What are Microsoft Teams Meetings?

Meetings in Teams include audio, video, and screen sharing. They're one of the keyways to collaborate in Teams. And you don’t need to be a member of an organization (or even have a Teams account!) to join a Teams meeting—just look in the invitation for instructions about calling in.


Live Event

Meeting

  • Attendee Count
  • Attendee can use mic
  • Integration with Yammer Page
  • Up to 10,000
  • No
  • Yes
  • Up to 250
  • Yes
  • No

Examples:

Webinars - Use Teams Live Event

Product Launch - Use Teams Live Event

Company monthly meeting - Teams Meeting

Meeting with potential costumer - Teams Meeting


Using Teams to Run Microsoft 365 Live Events

Right now, teams provides two types of options to schedule a Meeting or a Live Event. Here in this article we discuss about the features of both Teams Meeting and Teams Live Event. A live event delivers one-to-many video and content streaming to a large online audience while providing centralized control of the shared attendee experience.


Teams Live Events Best Practices

To cater to a large online audience, you should broadcast your event using Teams live event. It allows you to broadcast your event both, internally and publicly. Unlike Teams Meeting, Live event is designed where few people are presenting and all the other are attending the event with just a single type of collaboration which is text based Q&A, attendee cannot share screen or use your mic while attending the Teams Live Event. In contrast to that Teams meetings are designed for interactive and collaborative participation for many where you can also share content. The wide audience make Teams live event best option for Webinar, Product Launch, Conference, community event and other things where large audience is willing to participate because it furnishes audience interaction capabilities. You can use Teams Live Events for your Virtual Events.


Planning and Scheduling a Live Event

For this, you don't necessarily need a professional video production crew. Largely streamed live event have multiple roles to successfully broadcast event participate in a virtual event, including the following: producer, presenter/remote presenter, and attendee.


Producer

Presenter

Attendee

Creates the live event

Yes

No

No

Sets attendee permissions

Yes

No

No

Selects production method

Yes

No

No

Configures event options (for example, the moderated Q&A)

Yes

No

No

Invites attendees

Yes

No

No

Selects event group members

Yes

No

No

Manages reports generated after the event is over

Yes

No

No

Starts and stops the live event

Yes

No

No

Shares own video

Yes

Yes

No

Share participant video

Yes

No

No

Shares active desktop or window

Yes

Yes

No

Selects layouts

Yes

No

No

A viewer. Watches the event live or on-demand

No

No

Yes

Questions

No

No

Yes

Answers

Yes

Yes

No

Supported Platform Meeting vs Live Event


Live Event Producer

Live Event Presenter

Live Event Attendee

Teams Meeting Organizer

Teams Meeting Attendee

Desktop

Yes

Yes

Yes

Yes

Yes

Web

No

No

Yes

Yes

Yes

Mobile

No

No

Yes

Yes

Yes

*Linux isn't supported for live events.


How to Set Up Microsoft Teams Live Events

  1. Use Microsoft Teams Live Events like you schedule Teams Meeting. Select Live Event from calendar.
Teams Meetings

     

        2. Select date and time, invite producer and presenter.

Teams Meetings

       3. Choose whether event is private or public.

Teams Meetings

      4. Pick options.

Teams Meetings

Microsoft Teams live event usage report

Once an event is over, producers can take the following actions on the recording and associated reports (if they were configured).

Teams Meetings
  • You can download all the resources i.e. Recording, Q&A etc.
  • Click Delete all, if you are not interested in insight.
  • Refresh to see the latest resources.


View In Teams

Download

Delete

Attendee report

No

Yes

Yes

Live event recording

No

Yes

Yes

Hive Insights report

No - opens the Hive link in a browser

N/A

N/A

Q&A report

No

Yes

Yes

Transcript

No

Yes

Yes

Town Hall Streaming: How To Stream Your Meeting


1. Select your live online event from Calendar.

Teams Meetings


2. Click Join. 

Teams Meetings


3. Select Join Now.

Teams Meetings


4. Currently the event is in Pre-Live mode. Click on share button to share the content with audience. 

Teams Meetings


5. Select which application or screen you want to share with attendees.

Teams Meetings


6. Choose your content and click send live.

Teams Meetings


7. Now the final step is to click start to start Live Event.

Teams Meetings


8. You are Live Now.

Teams Meetings

Join A Live Event As An Attendee


The organizers will provide a link to the attendees and larger audiences to join, you can join the event using that link.

1. Click that link it will ask you whether you want to join on the web or on the Application. 

Teams Meetings

2. If you want to join on the web click on the highlighted area, and below is the attendee view.

Teams Meetings


Cost of Teams Live Event and Teams Meeting

There is no additional cost if you have Teams License. You do not need any specific license; however, you will need one of the following licenses to avail the wide variety of features.

  • Office 365 E1, E3, E5, A3, A5
  • Microsoft 365 E1, E3, E5, A3, A5
(Last Updated On: September 24, 2021)

Last Updated 2 months ago

About the Author

With a Master’s degree in Information System’s from Griffith University, Awais took up technology to explore his passion for cloud computing and IT security. He has a love for challenges and is fervent about his work.

Awais Khalid

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