Manage everyday task by using Microsoft PowerApps and Microsoft Flow

what is powerapps
Manage everyday task by using Microsoft PowerApps and Microsoft Flow Communication Square 05:36
(Last Updated On: January 14, 2019)

Hello there! How are you? Yes, you reading this blog. You seem like a person who is highly interested in technology and business-related things. Well you came to the right place, let me convince you on how you can create daily custom apps in your organization. Let’s start, shall we?

What is Microsoft PowerApps?

PowerApps is a suite of apps, services, connectors and data platform that provides a rapid application development environment to build custom apps for your business needs. Using PowerApps, you can quickly build custom business apps that connect to your business data stored either in the underlying data platform (Common Data Service for Apps) or in various online and on-premises data sources (SharePoint, Excel, Office 365, Dynamics 365, SQL Server, and so on).

Advantages of Microsoft Power Apps?

  • Solution Provider

Microsoft PowerApps can open doors to efficient productivity for individuals and organizations to push new solutions as answers to problems. The service enables users to build applications from scratch that can be made available on the web or on mobile devices. With this, they can adequately meet the needs of their audience.

  • No need for coding knowledge

When people think of apps, the first image that comes to mind is of developers, hunched over their desks, frantically typing lines of code into a computer. PowerApps aims to erase that image.

You don’t need to know a single bit of code in order to create an app in the PowerApps interface. The only skill necessary is the ability to drag and drop. Imagine not having to worry about building apps without code.

  • It saves cost

If you were outsourcing your app development before, PowerApps allows you to bring that in-house, which is a move that will save your organization money.

  • Microsoft tools, all in one place

One of the best parts of PowerApps is that it’s a Microsoft solution, which means that it works with other Microsoft solutions.

Microsoft PowerApps, developers can utilize data from Microsoft and third-party services to employ in their app building. This is made possible by the software’s wide integration and premium connectors. It also integrates PowerApps into Dynamics 365. The benefit of the PowerApps integration into Dynamics 365 is that users can customize and share apps that enable them to do their jobs better.

For example, Linda is on the sales team. She wants to access the data that only customer services representatives have. Thanks to Power Apps she can connect to information stored in Dynamics 365. The next time she has to meet with a prospect, all she needs to do is open the app and the requisite data is at her fingertips.

How secure are these Apps?

Common Data Service (CDS) for Apps uses a role-based security model to help secure access to the database.

  • Assign security roles to users

Security roles control a user’s access to data through a set of access levels and permissions. The combination of access levels and permissions that are included in a specific security role sets limits on the user’s view of data and on the user’s interactions with that data.

  • Customized security roles

The apps are easily available to everyone so that leaves a big question mark on how secure it is? If your app uses a custom entity, its privileges must be explicitly granted in a security role before your app can be used. You can either add these privileges in an existing security role or create a custom security role.

There are security role privileges that the app provide to maintain security:

  • Some of the users might only need to read, update, and attach other records so their security role will have read, write, and append privileges.
  • Other users might need all the privileges, plus the ability to create, append to, delete, and share, so their security role will have create, read, write, append, delete, assign, append to, and share privileges.

Microsoft Flow

Microsoft Flow is cloud-based software that allows employees to create and automate workflows and tasks across multiple applications and services without help from developers. Automated workflows are called flows. To create a flow, the user specifies what action should take place when a specific event occurs.

The most common uses of Flow are its ability to enable businesses to trigger notifications, automate file copies or gather data through the use of basic inputs that come via your browser, desktop or mobile.

What are the advantages of Microsoft Flow?

  • Align day to day tasks

With employees receiving more emails each day, they may miss emails that require immediate action. With Microsoft Flow, you can use a template to enable users to receive a message when a high priority email is received.

  • Easily share and access data

With Microsoft Flow you can easily share files by connecting the apps & setting up a flow to copy files from one location to another through Flow’s 100+ data source connections, thus giving your colleagues easy access to data.

  • Automatically save attachments in outlook to a one drive location.
  • Send a custom email when a new file added in SharePoint

Encourage employees to innovate

While Microsoft PowerApps and Flow are the tools that your employees can use to create amazing innovations, your culture is the force that drives them to actually pick those tools up. Both the productivity apps are related to office 365 so it makes it easy for employees to catch up with the tools. Arrange Microsoft PowerApps trainings for employees who are struggling with the change but it’s a great step towards change.

Microsoft PowerApps and flow are efficient tools to encourage employees to be creative and innovative. Create apps according to your need, manage work flow and day to day task. Microsoft is changing the way we perform at work with saving time. By promoting a culture of innovation and creation, you can become more efficient, profitable, and successful together.

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Communication Square
Communication Square
Communication Square is a privately–owned company that specializes in implementing Microsoft Cloud Solutions. We foster your communication needs through a secure, centralized and integrated system for better efficiency.

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