April 28, 2022

Online Teaching with Teams for Education: The Ultimate Guide

Originally launched as a platform for businesses, Microsoft Teams has undergone numerous updates and is now a viable platform for online teaching. Teams for Education, as it is universally referred to, uses the same basic free-to-access platform that anyone can use, only tailored to schools

The platform provides collaborative classrooms and facilitates learning with assignments and feedback, as well as a virtual meeting platform. That’s scratched the surface, now let’s dig a little deeper into how to use Microsoft Teams for Education and set up your institution for remote and hybrid learning in Office 365 Education. 


How to use Microsoft Teams for Education?

New to Microsoft Teams for Education? Here’s a quick start guide to learning the basics.  

teams for education

Class Teams

Provide special capabilities tailored for teaching and learning.

Schedule a meeting with your class

Hold classes, training, or staff collaboration meetings over online meetings.

Join a Meeting

Hold classes, training, or staff collaboration meetings over online meetings.

Participate in a meeting

 Record, share video, voice, or your screen during Teams meeting.


Create learning activities for students with integrated Office applications to maintain student engagement and keep track of student progress via Teams assignments.


Leave academic feedback for students, and grade class assignments Teams.

OneNote class and staff notebooks

A digital file to use in your class or with your staff, to take notes and collaborate. Built-in OneNote classroom notebook and end-to-end assignment management in Teams enable educators to provide effective and timely feedback.

Enrich your channel posts

Create classroom announcements and posts. Edit your post to get your student’s attention, and control who replies, and posts.

For a more in-depth look at Microsoft Teams for Education, check out these short video series, providing step-by-step instructions on how to spark rich classroom discussions, and more.

Automatic Team creation for Education using School Data Sync (SDS)

Integrate Student Information System (SIS) using School Data sync. Microsoft’s School Data Sync is a free-of-charge service in Office 365 Education for automatic team creation. It reads data from an educational institution’s system of record, for instance, Learning Management System (LMS) or Student Information System (SIS), and uses the data to enrich Office 365 setup by creating class teams in bulk and staying in sync to maintain student membership as enrollment changes. It ensures educators have all their class teams created and ready to start teaching upon signing in.

Automating team creation saves both IT admins and educators time. Here’s how you can learn more about how School Data Sync works.

App Integration

When you feel like taking things up a notch, owing to app integration, you can use some of the most popular educational apps integrated with Teams, without leaving the platform, enabling educators to create a vibrant learning environment.

Illustrated below are a few apps integrated with Teams.

Team types in Teams for Education

When creating an educational team, you'll have four types of teams to choose from. Shown beneath are a few types of teams:

Benefits of Teams for Education

MS Teams for Education gives us that one place to put all our school-related communication in one place, saving both students’ and educators’ time. It’s a smooth platform that not only streamlines your teaching workflow but also makes it possible for you to create a space for further robust collaboration among your students and boost student engagement.

Is Microsoft Teams free for Education?

Teams’ basic version costs nothing and accommodates 500,000 members, with up to 2 GB of storage for each, making it a viable option for school leaders who want a budget-friendly way to take learning online. 

Additionally, Office 365 A1 version is available with Teams at no cost for education. If you upgrade to Office 365 A3 or Office 365 A5 for advanced features, you still save compared to paying for multiple solutions. Here’s a link for a comparison of Office 365 Educational plans.


What’s new in Microsoft Education?

Microsoft has introduced economical Windows 11 devices for education that provide built-in anti-virus, and equitable access to help students achieve their potential and uplift student engagement, without network connection reliance, making it a viable option.

Discover  Windows 11 devices for Education here.

Windows 11 SE for Education

Windows 11 SE, the new cloud-first operating system, is solely built for Education, especially catering to the unique needs of K-8 education. It is a simple yet affordable solution for education, merely supporting features that are essential for education, with a focus on productivity, learning, and student privacy.  

It is optimized for the most used educational experiences, such as Microsoft 365 applications, including Excel, Word, PowerPoint, OneDrive, and OneNote, supporting online and offline functions. As per the Microsoft 365 license, the applications can be used offline. It allows OneDrive to store the files locally on the device for students to access when offline, then on having internet access, Windows 11 SE automatically syncs offline changes. Windows 11 SE helps unlock creativity and provide a safe experience all in a single, affordable solution for education. 

A comparison chart to differentiate between Windows 11 and Windows 11 SE for Education, to find the best learning environment for your education.

Click on the hyperlink to explore Windows 11 SE devices.

Teams for education lets you have so much of what you need built into one seamless platform, you no longer have to deal with the hassle of accounts mix-up, switching back and forth between applications, and multiple sign-ins, all because of a single experience in Office 365 for Education. If you feel that we can help you with the setup, book a strategy call with us today!

(Last Updated On: May 23, 2022)

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