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October 14, 2020

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Why is Microsoft Azure Rights Management Service a Necessity?

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Around all the organizations need to define policies about their employees, what are they permitted to do or what they are not permitted. That might be surprise for the employees that everyone in the organization has different rights on the same document, some of them may edit the content and on the other hand some of them has only read-only permission. All these permissions are applied by the admin, who have the authority to decide/apply the policy on every department based on the company requirement. 


To cater all this Microsoft has created a solution which is Azure Rights Management. Azure Rights Management is a technology which is behind the Azure Information Protection.


High Level Working of Microsoft Azure RMS

Microsoft Azure RMS is basically cloud based protection service which uses:

  • Encryption
  • Identity
  • Authorization
  • Decryption

When someone protects data using azure RMS it basically encrypts the content and assign an access policy to the data. Other user only accesses the data if they are fulfilling the requirements of the policy assigned to the document and the Azure RMS will decrypt it. By using this technique organizations are securing their corporate data. Corporate data will remain secure no matter whose hands its in.


Azure RMS


Why Azure RMS is necessity now

According to recent studies, about 87% of all senior managers upload sensitive information to personal Emails and Cloud applications regularly. While this figure is not surprising; the arm tingling fact is that close to a whopping 58% of these managers have admitted to having sent sensitive information to the wrong person by accident at one point or another. Ensuring that confidential information is safe, is a growing challenge with the ever-increasing Cloud environment, services and file-sharing Platforms.

While adequate processes are in place for ensuring the integrity of information within an organizational setting; there are unfortunately severe Data Security issues when information must leave the organization. But the Solution is here, Microsoft Azure Right Management (Azure RMS) is the answer to all Data Security problems.

Azure RMS is the ultimate information Protection Solution that is in integration with the MS Office. Why? In order to be easily able to resolve Security problems in the working environment. It helps secure sensitive Data, files, and all other information; during their transition, when they are being accessing on different devices like Android, iOS, and Windows. The best part is that Azure RMS is not particular about where the access to Data is from; its Security is a surety whether it is in use at the office, on the road, in the field or anywhere for that matter.


Main Features of Microsoft Azure Rights Management Service

Now you can share corporate information without any hesitation as Microsoft Azure Rights Management Service is providing you Protection as well as collaboration features. The main features which we want to highlight are below.

  • Generic Protection – it protects all types of files
  • To protect files anywhere – once a file has Protection by it, there is no way for anyone to breach the integrity of the Data even when that file is sent or copied to a storage that is outside the control of IT.
  • Shared Protection – When a Protected file is sent as an attachment in an email, the message in the body is not Encrypted, but only an authorized user is able open the file, even after it is forwarded.
  • B2B Collaboration - Collaboration with other organizations that already have a Microsoft 365, or an Azure AD directory is automatically supported.
  • B2B Collaboration - For organizations without Microsoft 365 or an Azure AD directory, users can sign up for the free RMS for individual’s subscription or use a Microsoft account for supported applications.
  • Auditing and Monitoring usage of the Protected files – whenever someone opens or views a Protected file, or when people try to print say some read-only files, Azure RMS lets you know.
  • Tailored policies that suit your Business needs through creating Templates in Azure AD.
  • Customized Support for On-Premise RMS services.

The Activation is super easy! You can start Protecting your enterprise’s valuable information right away. For further information on features and deployment, please feel free to Contact us.

Last Updated 1 week ago

About the Author

With a Master’s degree in Information System’s from Griffith University, Awais took up technology to explore his passion for cloud computing and IT security. He has a love for challenges and is fervent about his work.

Awais Khalid

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