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What are Microsoft Teams Rooms?

Have you ever wondered how you'll attend a client meeting in the office if you are working remotely? Well, that is where Microsoft Teams Rooms System solves your problem. Microsoft Teams Rooms System is specially made for you if you are working remotely and you need to connect with your co-workers who are working in the office. 

Microsoft Teams Rooms System bridges the gap between a person or a team working remotely with the co-workers in the office. Hence, it gives you a quick meeting solution that makes everyone heard and seen so that employees can actively participate and play a significant role in the meeting.


What is the Difference Between Teams and Teams Rooms?

Teams Phone System is the best tool to communicate effectively between teams in a hybrid or remote working environment. If you have an Office 365 account, your subscription already includes access to this. The physical area that has this software and the AV equipment necessary for improved team collaboration is called Microsoft Teams Rooms.

This makes Microsoft Teams Rooms is the latest meeting room solution. Teams rooms combine Microsoft Teams digital workspace with specialized audio and video devices. It's approved by Microsoft. If you’re working from home and cannot be present in the office meeting physically, don’t worry! Microsoft Teams Rooms is the best solution to show your virtual presence with the support of Microsoft’s digitally advanced equipment and tools to enhance your meeting experience.


How do I use Teams Rooms?

It’s super easy! All you have to do is follow the steps and you’ll be a pro at Teams Rooms System.


How to Join a Meeting using the Console

  • If you’re joining with a console, join the meeting with your device such as a laptop or phone
  • All meetings that are going on will be on top of the list. Once the meeting ends, it will stay on your screen for a few minutes. If you need to rejoin the meeting, you can do it.
  • If you are unable to see a scheduled meeting, you will need to invite or add another room on your device.


How to Join a Meeting without the Console

If you want to join a meeting without the console, here are five steps you can follow!

Step 1: Join the meeting on your devices such as a phone or laptop. You can add a room to your settings to check audio and video to use the room's audio and video components. Utilizing Bluetooth, your device might be able to locate a nearby room.

Step 2: Once your room is located, you can join the meeting. Simply choose Audio off to attend the meeting with your audio off and prevent disruption once everyone has joined. If your phone or laptop is unable to detect the room, don’t worry! You can add a room under other join options to search for the one you need to be in.

Step 3: If you’ve joined a meeting on your phone or laptop you can click on show participants

Step 4: Here, you can add participants to the team button then go to invite or dial number to search for the name of your room.

Step 5: Now you can select a room and press ‘Ok’ for the meeting. Once you’re done with it, the room will ring. Now you can select ‘Accept’ to join the meeting on your room console.


Microsoft Teams Rooms Hardware

Microsoft Teams has the best Teams Room System for you if you get the necessary hardware to transform your meeting experience. Microsoft Teams Rooms compliant hardware is necessary to build if you are looking for an easy and smooth communication process. It comprises of the complete room systems which enhances productivity and collaboration. This hardware allows room participants to see and hear each participant. The hardware includes the following items to make your communication process go smooth:

  • Headsets
  • Speakerphones
  • Web cameras
  • Desks
  • Other accessories

Microsoft Teams Rooms Requirements

Depending on the size and purpose of the space, Teams Rooms employ a wide range of authorized audio and video peripherals. You may install Microsoft Teams Rooms in rooms of any size, from tiny huddle rooms up to enormous conference rooms and boardrooms. You can do it by choosing the proper core devices and consoles, together with microphones, speakers, cameras, and displays appropriate for the location.

Now, you can attend any meeting anywhere without stress. Yes, you got that right! Teams Room system provides you with single customized experience that comes equipped with the tools required for video conferencing. Additionally, you'll have access to features (like dual-screen presentations) that would not be possible with a standard laptop arrangement. If you need any help regarding Microsoft teams room system setup, remember that Communication Square is just one call away! You can get setup assistance for a Teams RoomS System from our certified Microsoft 365 specialists by booking a strategy call with us.

Last Updated 1 month ago

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Communication Square drives your firm to digital horizons. With a digital footprint across the globe, we are trusted to provide cloud users with ready solutions to help manage, migrate, and protect their data.

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